People with Masks

TIPAAA Safety Information

 

Welcome to the TIPAAA Safety Page. This page will be updated with information about TIPAAA’s plans for health and safety protocols for attendees, exhibitors, speakers, and staff at the TIPAAA Annual National Meeting (“ANM”) 2022. Please check back frequently for news and additional guidance as we refine our planning.

 

ENTRY PROTOCOL - PROCESS OVERVIEW

In order to obtain a name badge for TIPAAA venue admission, each attendee, exhibitor, speaker, and TIPAAA staff member will have to complete one of the following processes:

Option A – Voluntarily Validate and Provide Proof of Vaccination:

  • Step 1: Complete an approved process to validate vaccination status.

  • Step 2: Present proof of vaccination, along with ID, to a registration area for badge pickup. During badge pickup, each attendee, exhibitor, speaker, and TIPAAA staff member must confirm compliance with the TIPAAA Safety requirements, including Entry Protocols.

 

Option B - Voluntarily Provide Negative COVID Test Result:

  • Step 1: Obtain a negative antigen or nucleic acid amplification (including PCR) COVID-19 test result through a local pharmacy, medical provider or self-administered before you pick up your badge.  The test may be administered at home if the results can be issued in a format that includes identity confirmation (i.e., your name is shown on the test results).  The test must be taken no more than one (1) day before picking up your badge.

  • Step 2: Present negative test result, along with ID, to a verification area for status verification.

  • Step 3: Present verification, along with ID, to a registration area for badge pickup. During badge pickup, each attendee, exhibitor, speaker, and TIPAAA staff member must confirm of compliance with the TIPAAA Safety requirements, including Entry Protocols.

TIPAAA strongly encourages the selection Option A in order to streamline your experience.  If you select Option B, however, Please see the FAQ section for more details on testing and how to calculate the window for negative test result.

 

We will provide more details on each of these options as we get closer to the start of the TIPAAA event.

ENTRY

TIPAAA’s 26th ANM is scheduled for March 24 - 26, in-person at the Hyatt Grand Cypress Resort in Orlando. TIPAAA will proceed with our in-person meeting following the CDC promulgated COVID safety guidelines and will use a VACCINATION REQUIRED approach for all attendees, exhibitors, speakers, and TIPAAA staff. In practice, this means all TIPAAA attendees, exhibitors, speakers, and TIPAAA staff must be FULLY VACCINATED in order to gain access to the TIPAAA ANM venues.

For the purposes of right of entry to TIPAAA, a person is considered fully vaccinated:

  • 2 weeks after their second dose in two dose series, such as the Pfizer and Moderna vaccines; or

  • 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine

This guidance applies to COVID-19 vaccines authorized for use and for emergency use by the U.S. Food and Drug Administration (i.e., Pfizer-BioNTech, Moderna, and Johnson & Johnson (J&J)/Janssen COVID-19 vaccines), and COVID-19 vaccines authorized for emergency use by the World Health Organization (i.e., AstraZenpeca/Oxford, Covishield, Sinopharm, and Sinovac), on or before February 10, 2022.

Additionally, TIPAAA strongly encourages all attendees, exhibitors, speakers, and TIPAAA staff members to obtain vaccine booster doses in compliance with the latest United States Centers for Disease Control guidance.

TIPAAA has adopted these Safety requirements with due consideration for prevailing public health guidance, legal guidelines, and industry practices.  Our Protocols intended to comply with relevant Florida regulations. Our protocols allow an attendee to voluntarily show validation of their vaccine status if that is their preference (Option A), or to voluntarily show proof of a negative COVID-19 test within one day of badge pick up, if that is their preference instead (Option B).

 

MASKS IN THE TIPAAA VENUES

In accordance with current prevailing public health guidance all attendees, exhibitors, speakers and TIPAAA staff will be required to wear masks during TIPAAA while in the TIPAAA venues.

On-Site Safety Measures

 

The following protocols will be in place during TIPAAA:

  • All primary venues utilize approved cleaners on all high-touch areas.

  • Socially distanced seating options will be provided in all venues, including at all education sessions, exhibits, and networking events.

  • Exhibit hall will include wider aisles on the floor with booths spaced apart.

  • PPE will be available throughout the TIPAAA venues.

  • Attendees, exhibitors, speakers and staff must complete an on-site attestation confirming compliance with all health and safety protocols.

  • All attendees, exhibitors, speakers, and staff should:

    • Not enter the TIPAAA venues if they are experiencing any flu-like symptoms;

    • Wash hands often with soap for at least 20 seconds and/or use an alcohol-based hand sanitizer;

    • Avoid touching their eyes, nose, and mouths with unwashed hands; and

    • Engage in additional responsible health and safety practices, on and off of the TIPAAA venues.

 

TIPAAA recommends all attendees, exhibitors and TIPAAA staff comply with travel guidelines issued by the CDC when traveling to Orlando, Florida. In addition, we expect all individuals will think carefully about any risk they may pose to others and to make informed choices about travel as well as onsite and external engagement.

 

FREQUENTLY ASKED QUESTIONS (FAQs)

  • Why is TIPAAA insisting on the Entry Protocol?

    • After careful consideration and consultation with internal and external health and safety experts, TIPAAA has determined that TIPAAA can be the most robust, productive, and interactive conference possible by using the TIPAAA Right of Entry Protocol.

  • Will attendees be asked to wear masks?

    • In accordance with current prevailing public health guidance all attendees, exhibitors, speakers, and TIPAAA staff will be required to wear masks during TIPAAA while in the TIPAAA venues.

  • What should I expect in the TIPAAA exhibit hall?

    • All booths will have sanitization resources and will be required to use EPA-approved cleaning solutions. Increased cleaning protocols will be implemented, including for high-touch areas and/or demonstration products. Additionally, in the exhibit hall, TIPAAA will facilitate appropriate space between and within booths and exhibitor sites. There will also be additional efforts to alleviate any potential congestion. We will also be encouraging individually portioned food/beverage options, to the extent they remain available.

  • What should I expect at the TIPAAA speaker and education sessions?

    • In education sessions, speakers will have the option to use disposable face shields or other protective measures when presenting. TIPAAA will make efforts to ensure panels of speakers are spaced as much as practicable.

    • Attendee/audience seating may be modified to allow for compliance with reduced capacity guidelines, and room sets may be modified to accommodate increased spacing.

  • What should I expect at TIPAAA networking events?

    • TIPAAA is still exploring best practices for on-site networking events. We will work to offer robust opportunities to engage with your peers and colleagues on-site, with modifications to traditional event settings that help mitigate risks. Specifically, events may include access to outdoor areas, individually portioned food/beverage, alternative food/beverage service protocols, adjusted spacing, and other accommodations.

  • What if I have additional questions?

  • What are the entry requirements for all special events?

    • Compliance with all TIPAAA Safety Protocols is required for all TIPAAA attendees, exhibitors, speakers, guests, and TIPAAA staff. For clarification, this policy applies to all guests at TIPAAA special events.

  • What types of COVID tests are acceptable?

    • Anyone choosing the Option B Entry Protocol, must be tested with a COVID viral test to look for current infection – these include an antigen test or a nucleic acid amplification test (NAAT). Further details about the test that will be accepted will provided as we are closer to the TIPAAA event.

  • How are you measuring the time of the negative COVID test?

    • TIPAAA is aligning its guidance for negative test timing to United Stated Centers for Disease Control requirements for flight testing.  Like the negative test required for travel, you must take your test one (1) day before you plan to pick up your badge.  For example, if you plan to pick up your badge Monday, you could do so with a negative test that was taken any time on the prior Sunday.  See the Travel Requirements section of the CDC website for more details.

  • Am I required to be vaccinated even if I choose Option B in the Right of Entry Protocols?

    • Yes. If you choose to use Option B, in lieu of providing proof of your vaccination status, you must provide a negative COVID test result and affirm compliance with the overall TIPAAA Safety requirements, including the Entry Protocols, during badge pickup. You do not need to provide any documentation regarding your COVID vaccination.

  • What happens if I violate TIPAAA policies?

    • If you violate TIPAAA event policies, including our Safety requirements, TIPAAA reserves the right to remove or disable your badge for TIPAAA and may limit your attendance at future TIPAAA events.

  • Is TIPAAA collecting, storing, or processing my vaccination information?

    • As outlined in the Entry Implementation section above, TIPAAA is creating multiple workflows for attendees, exhibitors, speakers, and TIPAAA staff. TIPAAA itself will not be collecting or maintaining information about vaccination status or COVID test results.

  • Will there be testing available on-site at TIPAAA?

    • No.

EXTERNAL RESOURCES

CDC Website