22nd Annual National Meeting “EXHIBITOR” Registration Application

The TIPAAA Market

TIPAAA’s Annual National Meetings have been touted in the industry as being the best “educational boot camps,” as the conference schedule is filled with a complete array of educational programs from how to start an IPA, to troubleshooting with best results for the advanced IPA, to legislative and policy issues which impact the entire industry. This intensive educational strategy attracts the greatest percentage of physician attendees than any other conference. Approximately 50% of annual meeting attendees are physicians, with the remainder of the participants being IPA Executives and Administrators, health law and healthcare accountants, as well as organization and company leaders who work with IPAs. Because of the intensive educational agenda and the vast networking opportunities, TIPAAA’s annual meetings are known to be the “The Best Value for Your Healthcare Education Dollar.”

Target Audience

    • Physicians, and physicians working in organizational leadership positions
    • IPA, PHO and MSO administrators
    • Executives in physician practice management companies

 

    • Health plan professionals working in the areas of provider relations and member-benefit design
    • Professionals working in medical services risk management
    • Individuals responsible for clinical management, financial operations, network development, and provider contracting

Show Sponsor

The IPA Association of America, Inc. (TIPAAA), organized in 1994, is a non-profit corporation that provides a wide range of services and education opportunities to help Independent Physician Associations improve their overall operations and better position themselves in the managed care environment. TIPAAA has almost 687 members representing 317,000 MDs in 39 state chapters. The mission of The IPA Association of America (TIPAAA) is to provide services that will assist in improving the overall operations of Independent/Integrated Physician Associations (IPAs) nationwide. IPA’s must become more cost efficient in a managed care environment. They must be able to manage available resources more effectively by improving their organizational and contract structure.

Who Attends

TIPAAA’s target audience is primarily physicians (50%) and medical directors working in organizational leadership positions, IPA, PHO, MSO administrators, executives in physician practice management companies, health plan professionals working in the areas of provider relations and member-benefit design, individuals responsible for clinical management and financial operations, network development, and provider contracting, and professionals working in medical services risk management.

EXHIBITOR Benefits | The benefits of exhibiting (the “Exchange”) at TIPAAA’s Annual National Meeting include:

  • National Recognition for your company: TIPAAA’s Annual National Meeting draws in a National audience – placing your company & organization front and center in the eyes of industry professionals and policy makers!
  • Non-competitive exhibit hall hours: Dedicated exhibit hall time to meet and network with attendees.
  • Access to ALL educational sessions: Learn about the issues that are facing the industry plus take advantage of more networking time.
  • Recognition in the conference printed materials: Recognition in the conference printed materials
  • Network, Collaborate, and connect & Interact with all ANM Attendees: Reach out to your existing clientèle, in person to build a more established and reliable brand for your company/organization.
  • Stay up-to-date on changes in the industry: Learn the industries latest information firsthand from industry leaders in our Pre-Conference workshops and educational sessions.
  • Attendee list with contact information (available on the first day of the show): Keep in contact and reconnect with the outstanding people you met at the conference!
  • Listing on TIPAAA.COM website: TIPAAAs continued support of your company/organizations message by displaying your companies message via banner ad for a period of 3 months.
Take advantage of the best educational value for your healthcare dollar and register your company/organization to EXHIBIT at our 22nd ANM 2017 Today!

Booth Space Assignment

Booth space reservations are considered in the order that applications and payment are received. A signed application with deposit must be received before booth space allocation is granted. Confirmation of booth assignment will be made immediately following receipt of appropriate requests. If relocation is necessary, notification will be given as soon as possible. Additional discounts are also available to corporate associate members.

Membership Key Market Associate Members

TIPAAA Key Market Associate Members – 20%

Sponsorship

Opportunities to sponsor special events are available to interested companies. Acknowledgement for any contributions will be publicized. Sponsorship can be combined with exhibit space rental, if interested. For available sponsorship activities, please contact TIPAAA by visiting our web site at www.tipaaa.com or by calling 1.510.967.7306

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    EXHIBITOR CONTRACT Rules, Regulations & Conditions

    • 1. Application Fee: Application fee includes one 8″x10″ exhibit space. All Exhibitors must use official show colors for back-wall and side-rail drapes as outlined in the Exhibitors Service Manual. Fee also includes complimentary exhibit staff. (2 for $2,500, 3 for $4,000, 5 for $8,000 and 7 for $10,500) A corner booth will add a $500.00 premium.
    • 2. Liability and Insurance: The IPA Association of America (TIPAAA) assumes no liability for losses incurred by Exhibitors. The Exhibitor assumes the entire responsibility and liability for all claims, losses, and damages to persons or property, governmental charges or fines, attorney’s fees, and other costs caused by or in any manner arising out of or associated with Exhibitor’s installation, maintenance, removal, occupancy, or use of the exhibit space or any part thereof, and Exhibitor agrees to protect, indemnify, defend and hold harmless the Association, The Conference Hotel, and their respective owners, officers, directors, members, employees, and agents against all such claims, losses, and damages. In addition, Exhibitor acknowledges that neither the Association nor the Hotel maintains insurance covering Exhibitor’s displays, equipment or other property, or covering Exhibitor’s employees or agents, and that it is the sole responsibility of Exhibitor to obtain appropriate liability, property damage, and business interruption insurance covering such losses.
    • 3. Laws: Exhibitors and their agents are responsible for complying with all applicable federal, state and local laws, including the Americans with Disabilities Act.
    • 4. Eligibility: TIPAAA shall reserve the right to determine eligibility of any company or product for exhibit or promotion, wholly or in part, that is, in its (TIPAAA’s) opinion, not in keeping with the character and purpose of the Fall Conference and “The Exchange” Exhibit Show. Sales and taking of order at the Show are not allowed.
    • 5. Security: TIPAAA does not guarantee the safety or security of any exhibits or items placed in the exhibit hall. TIPAAA will provide hall security for the duration of “The Exchange” Exhibit Show.
    • 6. Booth Display Space: Each exhibit firm may contract for only one exhibit booth (exceptions must be approved in writing). Only one exhibit firm may be represented per space assignment. Different divisions of the same exhibit firm/business entity may share booth space, but may not contract for separate space.
    • 7. Cancellations and Refunds: CANCELLATIONS before January 1, 2017 will receive credit towards future events. After January 1, 2017 there will be no refunds.
    • 8. Show Program: Exhibitors must submit the product and services description requested in the Application/Contract to Exhibit to be included in the conference syllabus. TIPAAA is not responsible for mistakes or omissions.
    • 9. Booth Staffing: Exhibitors are prohibited from preparing, distributing, or serving any food or beverage from their exhibit space unless specific permission is received in writing in advance from Show Management. Exhibitors are not permitted to use moving or strolling entertainment. Costumed models or mannequins should ensure their appearance or dress is not of an offensive nature, even to the most critical. The use of live animals in the show is prohibited.
    • 10. Arrangement of Exhibits: All exhibits must be arranged so as not to obstruct the general view or hide the exhibits of others. Booths that are 8’x10’ and 8’x 20’ should be constructed so that no copy appears higher than 8′ 3″ from the floor and no structure, banner, or other material is to exceed 8′ 3″ in height and 10″ in length. Exhibitors must strictly adhere to the exhibit booth display rules outlined in the Standard Booth Regulation Guide, unless otherwise approved by Show Management.
    • 11. Booth Conduct: Exhibitors are prohibited from preparing, distributing, or serving any food or beverage from their exhibit booth unless specific permission is received in writing in advance from Show Management. Exhibitors are not permitted to use moving or strolling entertainment. Costumed models or mannequins should ensure their appearance or dress is not of an offensive nature, even to the most critical. The use of live animals in the show is prohibited.
    • 12. Sound: Exhibitors with audible electronic sound or exhibits or devices being utilized that TIPAAA deems objectionable to other Exhibitors will be required to discontinue use. Exhibitor warrants that any music played in their booth shall not violate any proprietary rights of any other party including copyrights. Exhibitor shall indemnify TIPAAA in the event of any claim alleging violation of any copyright or any other right in relation to their exhibit.
    • 13. Care of Building: No Exhibitors, their agents, or part of any exhibit shall injure or deface the walls or floors of the building, the booths, or equipment or furnishings in the booth and exhibit hall. Any and all damage, losses, expenses, and/or costs resulting from failure to observe this notice shall be payable by the Exhibitor.
    • 14. Care of Exhibitor Space: The Exhibitor must, at his expense, maintain and keep in good order his exhibit and the space for which he has contracted.
    • 15. Conflicting Meetings & Social Events: Outside activities sponsored by exhibiting companies that would take visitors away from any scheduled Annual National Meeting activities, including educational sessions, the exhibit hall, and special exhibitor events are prohibited. Activities of this nature are considered contrary to the purpose of the Annual National Meeting and exhibit show. Any meeting, tours, press conferences, equipment demos, golf tournaments, live speakers, and company parties should be approved by Show Management to prevent schedule conflicts. Failure to observe this regulation will jeopardize Exhibitor’s assignment of space or right to exhibit at future TIPAAA shows.
    • 16. Solicitation: Advertising, canvassing, and solicitation of business conferences in the interest of exhibitor business are not permitted except by firms that have been assigned booth space by TIPAAA to exhibit and then only in the exhibit space assigned or at specialized events designed for exhibit business. Distribution of exhibitor materials delivered to attendees sleeping room doors or anywhere else in the hotel except in the specified booth space is not permitted. Distribution of materials to other exhibit booths, including magazines, job opportunities, newsletters, etc. “is not permitted”.
    • 17. Prizes, Drawing, Souvenirs, etc: Prize contests, drawings, the giving of souvenirs, and other promotional items provided by individual exhibiting firms are subject to the control and approval of Show Management. Exhibitors should submit full details on any intended activity of this kind to Show Management by February 5, 2016. A schedule for drawings during the evening exhibit hall reception will be provided. P.A. announcements of individual company’s drawings will not be permitted.
    • 18. Installation and Dismantling: Exhibit installation may begin according to the scheduled installation hours. Dismantling of exhibit space is strictly prohibited until the official close of the exhibit hall. Requests to dismantle early must be provided in writing to TIPAAA prior to February 19, 2017. Permission to dismantle early will only be granted in writing, prior to the opening of the exhibit hall.
    • 19. Service Contractor: The Official Service Contractor, yet to be determined, is responsible for all aspects of booth set up and dismantling, material handling, furniture rental, and other Exhibitor services. All services customarily required by Exhibitors will be available through the Service Contractor approximately 90 days in advance of the show. The Official Service Contractor service personnel will be on-site and maintain a service desk for your assistance.
    • 20. Independent Contractors: Any independent contractor request must be submitted in writing with the necessary certificates of insurance in advance to TIPAAA and Freeman Decorating Company, so that permission may be secured for said subcontractor to operate.
    • 21. Service Manuals: Exhibitor Service Manuals will be mailed to exhibitors beginning February 19, 2017. Exhibitors agree to adhere to the conditions outlined in the service manual.
    • 22. Services Ordered: Exhibitor are responsible for all goods and services ordered through suppliers, including the Hotel and the official exhibit show service contractor for their exhibits pursuant to conditions set forth by such firms. TIPAAA assumes no liability for payments for goods or services not covered in the contract for booth space reservation.
    • 23. Exhibit & Freight Shipments: Pop-up exhibits and small items may be hand carried into the exhibit hall. No hand trucks or carts are permitted. For all other deliveries, exhibitor should contact the Service Contractor for proper instructions or should arrange for labor and storage in advance using the order forms from the Exhibitor Service Manual. The Service Contractor will handle Exhibitor freight shipments on an exclusive basis.
    • 24. Hotel Shipments: The Hotel will be accepting select convention material shipments. The shipping and receiving room will not accept any materials shipped more than 2 business days prior to the start of the meeting. A schedule of shipping and receiving room hours will be available on request. Show Management will have no authority and will not be held responsible for shipments to the Hotel. Exhibitors are solely responsible for any drayage fees requested by the Hotel for receiving or shipment of exhibiting materials.
    • 25. Fire Regulations: All packing containers (i.e. crates, cartons, boxes) must be removed from the exhibit area. Exhibitors will not be permitted to store any excess material behind their booth or under tables. All muslin, velvet, silk, or any other cloth decorations must withstand a flameproof test as prescribed by the local fire ordinance. Floor plan is subject to Fire Marshall approval. Smoking is strictly prohibited in the exhibit hall and session rooms.
    • 26. Violations: Exhibitors and their representatives who fail to observe these conditions of contract or who, in the opinion of TIPAAA, conduct themselves unethically may be dismissed without refund or appeal for redress. In addition to dismissal, Exhibitors who violate regulations are subject to removal of booth space assignment and sanctions by the Exhibitor Advisory Council.
    • 27. Cancellation or Postponement of Convention: In the event the Annual National Meeting is postponed due to any occurrence not caused by the conduct of TIPAAA, the conference Hotel, or the exhibitor, or that such occurrence be an act of God or the result of war, riot, civil commotion, sovereign conduct, or the act or conduct of any person or persons not party or privy to this contract, then the performance of such parties under this contract shall be excused for such period of time as is reasonably necessary after such duration of such postponement. In the event that such occurrence results in cancellation of the convention, each party hereby releases the other from obligations under this contract.
    • Note: Upon Payment & Approval, This contract entitles you to one 8’x10’ or one 8′X20′ exhibit space at TIPAAA’s 22nd ANNUAL NATIONAL MEETING, 2017 at the GRAND HYATT Resort in San Antonio, Texas. We have read and agree to abide by “The Exchange” Rules and Regulations/Conditions of Contract to Exhibit, enclosed with this application, which are made part of this contract by reference and incorporated herein. We agree to accept relocation should it become necessary for causes beyond the control of the exhibit management or advisable in the best judgment of the exhibit management. It is understood that acceptance of this contract to exhibit does not constitute any endorsement by TIPAAA of the products and/or services offered by the Exhibitor, and Exhibitor agrees to do nothing that would suggest or imply otherwise..
    • Company Information Listing Your company information will be listed in all promotional information exactly as stated in the respective exhibiting type contract. Please submit a logo and description of your company’s products and/or services to be exhibited. Company’s products and/or services description should be written in 50 words or less. Please submit the description using the 50 words or less “Company Description” text field below. or email any updated Company descriptions to Kati marsing: kmarsing@tipaaa.com within 5 business days of completing your registration. Please submit your company Logo using the “Blue Upload” button below prior to submitting your Exhibitor Registration application. Acceptable logo formats include JPG, EPS, PNG, one High resolution full Color and one High resolution black/white logo is required. All company descriptions and logo files must be submitted no later than February 1, 2016.
    • CANCELLATIONS before January 1, 2017 will receive credit towards future TIPAAA educational events. After January 1,2017 there will be no refunds. *Sponsor’s seeking to cancel grants for materials being produced must submit their cancellation request in writing; however, only that amount for which has not already been used for specified materials will be refunded, less an additional & $600 administration fee. If project has been completed with appropriate acknowledgement as outlined in the contract, no refund will be given (i.e. if Company X has signed a contract, agreeing to sponsor the printing and/or mailing of the brochure and Company X has clearly been acknowledged as specified, in brochure and brochure has already been printed, meeting management will not grant any requests for refunds to Company X, as proper acknowledgement cannot be removed without greater expense to meeting management. Company X, although requesting a cancellation refund will be required to provide payment in full, in the event cancellation request is denied. Company X will still receive appropriate acknowledgement in conference materials as a/the brochure sponsor and will have the opportunity to send company representatives to the meeting, as outlined in the sponsorship descriptions, if they choose.

 

22nd Annual National Meeting "EXHIBITOR" Registration Application
  • EXHIBITOR Registration
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  • Exhibiting Company*Exhibiting Organization Full Name:
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  • Primary Contact First Name*First Name:
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  • Primary Contact Last Name*Last Name:
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  • Title/Position*With Exhibiting Organziation:
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  • City:*
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  • Street Address:*
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  • State:*
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  • Zipcode:*
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  • Phone:*
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  • Fax:*
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  • Email:*
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  • Exhibiting Company Description:** 50 Words or Less:
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  • EXHIBIT BOOTH Levels & Fees
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  • PLATINUM LEVEL $11,000.00 after Early-Bird Deadline November 4, 2016 The benefits of PLATINUM LEVEL Exhibiting at TIPAAA's 22nd Annual National Meeting include:
    • • One (1) 8x20 Exhibit Space (Premium Exhibit Hall Location).
    • • Acknowledged Welcome Reception Key Sponsor
    • • Seven (7) Complimentary Corporate Executive Registrations
    • • Three (3) Additional Registrations at 50% Discount
    • • Acknowledgement of Sponsorship of One (1) Regional Executive Meeting in 2017 (in the event that No Regional Executive Summit meetings are held in 2017, this is attribute is redeemable in the form of 3 months digital advertising on www.tipaaa.com
    • • One-time use of TIPAAAs "emailing" list (Mailed only from the TIPAAA.com
    • • 6 Months Free Advertising in two (2) A-Level Ad locations on tipaaa.com linking to your Company/Organizations website, starting the day you register.
    • • Acknowledgement of Sponsorship and Company Logo insertion on major advertising materials and tipaaa.com.
    • • One (1) page advertisement in conference brochure
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  • GOLD LEVEL $8,500.00 after Early-Bird Deadline November 4, 2016 The benefits of GOLD LEVEL Exhibiting at TIPAAA's 22nd Annual National Meeting include:
    • • One (1) 8x20 Exhibit Space (Premium Exhibit Hall Location).
    • •Acknowledged Speaker or Luncheon Sponsor
    • • Five (5) Complimentary Corporate Registrations
    • •Two (2) Additional Registrations at a 50% Discounted Rate of the Non-Member Registration Fee
    • • Three (3) Months Free Advertising in two (2) A-Level Ad locations Linking to your Company/Organizations website, starting the day you register.
    • • One (1) page advertisement in conference brochure
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  • SILVER LEVEL $4,500.00 after Early-Bird Deadline November 4, 2016 The benefits of SILVER LEVEL Exhibiting at TIPAAA's 22nd Annual National Meeting include:
    • • One (1) 8x10 Exhibit Space.
    • • Acknowledged Coffee Break Sponsor
    • • Three (3) Complimentary Corporate Executive Registrations
    • • One (1) Additional Registration at 50% Discount
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  • BRONZE LEVEL $3,000.00 after Early-Bird Deadline November 4, 2016 The benefits of BRONZE LEVEL Exhibiting at TIPAAA's 22nd Annual National Meeting include:
    • • One (1) 8x10 Exhibit Space.
    • • Two (2) Complimentary Corporate Executive Registrations
    • • One (1) Additional Registration at 50% Discount
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  • *EXPIRED* EARLY-BIRD EXHIBITOR Registration $500.00 Discount if Registered before November 4, 2016. * Standard booth size is 8'X10' *Corner booths are considered "Premium and are an additional $500.00.
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  • PLATINUM LEVEL*$11,000 Registration Fee
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  • GOLD LEVEL*$8,500 Registration Fee
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  • SILVER LEVEL*$4,500 Registration Fee
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  • BRONZE LEVEL*$3,000 Registration Fee
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  • Corner booth Fee*+ $500.00
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  • * Standard booth size is 8'X10' *Corner booths are considered "Premium" and are registered at an additional $500.00.

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  • On-Site EXHIBIT Booth Personnel Badge Info
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  • On-Site Booth/Company Representative:*Full Name as will be shown on Exhibitor Badge:
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  • On-Site Exhibit HallRepresentative:*Title as will be shown on Exhibitor Badge:
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  • On-Site Representatives:*Direct Phone Contact:
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  • On-Site Representatives:*Email:
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  • On-Site Representatives:*Fax:
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  • 1. Additional Exhibitor Personnel:*Full Name as will be shown on Exhibitor Badge:
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  • 1. Additional Exhibitor Personnel Badge Title:*Title as will be shown on Exhibitor Badge:
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  • 2. Additional Exhibitor Personnel:*Full Name as will be shown on Exhibitor Badge:
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  • 2. Additional Exhibitor Personnel Badge Title:*Title as will be shown on Exhibitor Badge:
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  • 3. Additional Exhibitor Personnel:*Full Name as will be shown on Exhibitor Badge:
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  • 3. Additional Exhibitor Personnel Badge Title:*Title as will be shown on Exhibitor Badge:
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  • 4. Additional Exhibitor Personnel:*Full Name as will be shown on Exhibitor Badge:
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  • 4. Additional Exhibitor Personnel Badge Title:*Title as will be shown on Exhibitor Badge:
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  • Exposition Calendar: Food and beverage events including the opening reception and luncheons will be held in the exhibit hall at the Hotel.
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  • Conference Decorator: FREEMAN Decorators Contact Information TBA
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  • EXHIBITOR Move-In: TBA
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  • EXHIBITOR Tear-Down: TBA
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  • CHECK PAYMENTS: To Submit booth registration payment via Direct Mailer/Check please make checks payable to and mail to:

    TIPAAA 22nd ANM 12850 Highway 9 #600-334 Alpharetta, GA 30004 USA

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  • CREDIT CARD PAYMENTS: To Submit booth registration payment via Credit Card Online please follow the "Secure Payment Link" sent with your Registration Approval Email. Or FAX your credit card payment to 1.510.217.2241 Or Register via phone with a TIPAAA Conference Dept representative by calling 1.510.967.7305 Payment is required to process your contract/application
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  • EXHIBITOR Registration Application Submission
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  • Your Company/Organizations "Logo":*upload files here:Upload
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    • SecureCaptcha:copy the leters below into the text field before submission:
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    • EXHIBITOR REGISTRATION REFUNDS NOT AVAILABLE.
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    • ©Copyright 1994-2016 TIPAAA® The IPA Association of America | A Non-Profit Organization, All Rights Reserved.
      www.TIPAAA.com
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